Group Agreement – Administrators

General – Administrators – Communication – Foodsaving – Foodsharing Points (FPs) – Onboarding

This document is a translation of the original group agreement in German [PDF]. In case of ambiguities or mistranslations, the original document in German is the valid reference for the group functioning.

1. Intention

Mission

Guarantee a strong and reliable legal and administrative representation for our members, while managing the association’s budget in a transparent and responsible manner

Offer

  • To represent the association in all legal and administrative matters
  • Manage the association’s finances in a transparent manner
  • Guarantee a civil liability insurance covering the association’s activities
  • Organise the General Assemblies
  • Respond to and deal with reports of conflicts and potentially call on an external mediator and / or decide on the exclusion of members from the association

Goal

Effective legal and administrative representation and financial management of the association to ensure the smooth running of its projects

Domain

Choice of insurance and bank

2. How do I become a member of this circle?

Determination by sociocratic election at the annual ordinary general assembly

3. How do I withdraw my membership?

Announce their resignation to all members of the association. See Statutes for Procedure.

Or:

Let their term of office expire and not stand for re-election.

4. Roles

4.1. Treasurer

Responsibilities

  • Manage cash accounts by maintaining a document with all account transactions
  • Document the utilisation of the budget in a document
  • Preparation of financial reports for the General Assembly and the public.

4.2. Insurance Contact Person

Responsibilities

  • Bidirectional communication with our insurance company
  • Processing of claims

4.3. How do I become a treasurer?

  1. Sociocratic election at district meetings of administrators

4.4. How do I hand over my role as treasurer?

  1. Announce resignation to all members of your own circle and the circle in which you worked
  2. Invite those interested in the role to the next circle meeting
  3. Sociocratic election at the next district meeting
  4. Handing over the role with the new person
  5. Communicate change to all members of your own circle and the circle in which you worked
  6. Four weeks to be available for inquiries
History of changes
  • 08.04.2025
    • Changed: moved into this document
    • Added: new role “Insurance Contact Person”
    • Changed: clarified responsibilities of Treasurer